What is an LMS?

An in-depth look at the basics, key benefits, and characteristics of an LMS. We also analyze why the eLearning solution makes sense for complex organizations.


What is an LMS?

Who uses an LMS?

What are the benefits of an LMS?

What features should every LMS have?

Power eLearning initiatives with an LMS

Utilizing an LMS for both learners and administrators

How do you choose an LMS

Evaluating Pricing

Requesting a Demo


What exactly is a Learning Management System (LMS)?

 An LMS, or learning management system, enables the electronic delivery of educational courses and training. It is a collaborative platform used by professionals from every industry to create, manage, and deliver learning and development materials.

As the eLearning market expands, the LMS will become an increasingly important part of how organizations implement their training processes across all verticals.  

The LMS software most frequently consists of two parts:

  • Server - performs the core functionalities of creating and managing courses.

  • User interface - used by students and administrators to access and monitor content and programs.

Every sophisticated LMS should cater to the needs of two specific groups - administrators and learners

  • Administrators - A Learning Management System simplifies the distribution process of learning content for company leaders and administrators. It enables company leaders to generate and track content in a centralized and secure location.
  • Learners - For students, the online platform is an accessible way to view assignments, test knowledge, and track progress with online assessments. Learners should also be able to participate in collaborative social learning that encourages engagement. 

LMS Market Facts

Who uses an LMS?

Every employee at an organization can benefit from an LMS, from those learning basic company policies to senior level executives looking to keep their knowledge as up-to-date as possible.

  • Business & Companies - A frequent use for an LMS is to improve reporting, implement enterprise-wide training and development, and maintain and organize records.
  • Nonprofits & associations - Nonprofits must train a massive amount of volunteers and run their organization on a fixed budget. An LMS helps associations leverage technology to do this and meet their numbers.
  • Healthcare facilities - The LMS simplifies compliance management for the healthcare sector and enables the sharing of information seamlessly.
  • Government agencies -  Eliminate the wasting of critical budget funds and seamlessly share information to support efforts across various government groups.
  • Educational institutions - Universities and schools can reach new audiences through online courses that deliver exceptional results like increased knowledge retention and engagement rates.

What are the benefits of an LMS?

The ultimate goal of a successful LMS is to simplify the internal educational procedures for an organization and provide convenience to both administrators and students. It gives organizations an easily maintainable infrastructure that completely streamlines eLearning initiatives.

Other benefits of implementing an LMS include:

  • Unlimited access - eLearning materials are always available to your workforce, regardless of their location.
  • Increased productivity - All employees have busy work schedules, and traditional training often interferes with these priorities. Through an LMS, staff can learn at their own pace and complete courses on their own time.
  • Cost-effective - The LMS eliminates venue rentals, travel, materials, and catering.
  • Instantaneous content deployment -The minute of new announcement hits, your company can create and deploy meaningful content, keeping employees informed and your organization compliant.
  • Streamlined onboarding process - Training new employees is faster and easier with an LMS. The software will quickly get new hires up to speed on your organization’s vision, mission, and goals, so that they can add value immediately.
  • Educate every employee - eLearning with an LMS ensures that everyone is retaining the same information and reaching everyone at once.

lms blog article


What features should every LMS have?

An LMS is an online platform designed for training. It lets people craft, distribute, track, or take part in training. These enable the software to meet a huge variety of administrator and learner needs.

The most integral feature of an LMS should be the ability to create content, organize it, deliver to an audience, enroll students, and monitor and assess performance standards. To expand, other features of a modern LMS include:

  • Mobile learning - Create and distribute training content online and students can access via desktop or on a smartphone, tablet, laptop or mobile device.
  • Social learning - Through communities, learners can share knowledge by utilizing peer-to-peer learning.
  • Reporting & Dashboards - Access reports and quickly assess key performance indicators.
  • Language localization - The language localization feature breaks down language barriers as administrators and students can access an LMS in their native language.
  • Content management- Unique LMS features include the ability to help administrators and employers craft excellent content, regardless of experience. Some learning management systems even come with a content library feature, making the process of generating courses seamless.

One of the most critical aspects of an LMS is the ability to track and monitor learner progress in real time. An LMS automates every aspect of learning including attendance, grades, and displays data immediately to assist with strategic initiatives and high-level business goals.

 lms features checklist

Download LMS Features Checklist 

Power eLearning initiatives with an LMS

Companies that adapt continuous eLearning initiatives with an LMS often see higher growth profits over a period of four years. Emphasizing the importance of continuous eLearning is a strategy every organization can implement, regardless of industry or size.

ELearning initiatives, especially those powered by robust LMS platforms, promote knowledge retention more effectively than traditional learning. In a classroom setting, learners have been shown to retain between 5-30% of the information presented. However, in an eLearning setting, individuals can retain between 50-90% of what is taught.corporate elearning trends

While it might seem overwhelming to overhaul your company approach and culture when it comes to eLearning, all it takes is establishing an LMS as the primary method of training. The LMS has been proven to facilitate a continuous learning culture. Other benefits of a continuous learning culture include:

  • Increasing efficiency, productivity, and profit growth
  • Instilling a sense of ownership of learning and training in employees
  • Making transitions easier for workers
  • Decreasing turnover


Download the Corporate eLearning Trends White Paper


Utilizing an LMS for both learners and administrators

As we touched on previously, every sophisticated LMS should cater to the needs of two specific groups, administrators and learners.


Administrators oversee the operational performance of an LMS and assist in uploading content, creating courses, and setting up learning paths for success. Any LMS that assists with administration should have an easy-to-use reporting dashboard, import and export capabilities, and the ability to control user sign in.

The LMS simplifies the distribution process of learning content for company leaders and administrators. It enables company leaders to generate and track content in a centralized and secure location.



For learners, the online platform is an accessible way to view assignments, test knowledge, and track progress with online assessments. Customizable LMS platforms allow for a variety of features to help the student get the most out of their development:

  • Notifications & Reminders - LMS platforms often enable email notifications and automated notifications and reminders.
  • Learner Profiles - Personalization is an essential element in any LMS platform. Take advantage of customizable learner profiles so that every student can manage their online presence by updating their own details.
  • Learner To-do List - Similar to the learner profile feature, students can set and track their progress with a learner to-do list.
  • Sessions - Sessions often allows for multiple options for learners to attend live events. You may set up different dates, different locations, different instructors, etc.

How do you choose an LMS

We’ve established the short and long term benefits of implementing eLearning initiatives through an LMS. When considering all the ways these benefits streamline training processes for companies, healthcare organizations, nonprofits, and businesses, it’s difficult to understand why organizational leaders avoid implementing eLearning platforms.

It’s probable that the main reason employers and leaders avoid investing in an LMS is simply that they feel unsure of which one to choose.

In order for management to simplify the selection process, ask the following three questions:

  1. What does my organization need from an LMS?
  2. Does this LMS provider charge hidden fees?
  3. What ROI will my company receive from this learning management system?

These questions will help companies assess their organizational objectives:

  • What does my organization need from an LMS?  Without a clear set of goals, the search process can often be lengthy and unsuccessful. Speak with organizational leaders to determine what the most important elements are. Those in management positions often know what challenges are pressing.
  • Does this LMS provider charge hidden fees? Hidden fees, sometimes referred to as per-user fees are common throughout the eLearning industry. Service providers usually cap the amount of users an LMS may host and once that cap is exceeded, clients are charged an additional fee for each user. Thankfully, there are providers who provide upfront and transparent LMS pricing, so your company isn’t penalized for growth.
  • What ROI will my company see with this system? This is often difficult to quantify when it comes to any eLearning initiative. However, companies often find that virtual training model are significantly more cost-effective than traditional classroom courses. The ROI is higher and overhead cut when utilizing an LMS with robust capabilities.

ROI from eLearning Blog

Related Blog Post: How to Get the Greatest ROI from eLearning

Evaluating Pricing

With the right LMS solution, everything is included. The TOPYX platform fits this all inclusive pricing model. Everything is included and you will never be hit with a wave of hidden and confusing fees.

  • Unlimited users
  • Implementation included
  • Tech support included
  • Custom branding included
  • xAPI / Tin Can API
  • Unlimited data
  • Unlimited administrators
  • Mobile learning
  • SCORM certified
  • Learning record store
  • Advanced reporting, including Google Analytics
  • Social learning tools
  • Learning tool interoperability (LTI)


Requesting a Demo

See why many of today’s leading international and domestic corporations use TOPYX for training new employees and continuous education.


Our easy to use learning platform lets the user customize their own learning path and it doesn't include any additional user fees.

With TOPYX LMS, you'll be able to: Integrate social learning experiences to build communication Customize training courses for your employees to understand the strategies and goals that are important to your business Utilize reporting tools to see the visible results of employee training.

You’re ready to create your eLearning courses powered by a robust LMS.


Use an LMS That’s Proven to Build Up Training
and Help Business Grow.

To get the best value in learning LMS, request a demo. After you see our demo, you’ll understand why so many clients choose our services.


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